Administrative Associate (UTRGV Employees Only) - (Rio Grande) in McAllen, Texas For Sale

## Scope of JobTo provide advanced and complex administrative support to a supervisor in a key administrative position. Responsible for many complex office decisions and administrative supervision of a medium to large size department, with minimal direction. Maintains financial data, which includes monthly budget and status reports.## Description of Duties* Performs administrative duties related to work of large department or large administrative unit reporting to a key administrative or executive position.* Maintains departmental records, property inventory, personnel files, employee time records and leave balances.* Prepares agenda for meeting, schedules meetings, records and distributes minutes of meetings.* Drafts, types and issues departmental paperwork such as travel, employment, budget, facilities and property documents, and, general correspondence.* Assists in reconciling or independently reconciles departmental accounts.* Prepares and maintains ledgers and departmental accounts.* Advises departmental employees on policies and procedures.* Maintains a wide variety of complex academic, fiscal, personnel and administrative records and files consisting of confidential and official matters.* Requests departmental supplies and maintains control of supplies and inventory.* Schedules travel and meetings for departmental personnel.* Assists in the preparation of budgets, grant requests, class schedules and other periodic reports.* Supervises clerical staff members, including monitoring the workload, work priorities and evaluating job progress.* Performs receptionist duties, answers telephone, takes messages, greets visitors, screens calls and visitors, and makes appointments.* Performs other duties as assigned.## Supervision ReceivedGeneral supervision by the Dean of a College, Assistant or Associate Vice President or an Executive Director.## Supervision GivenSupervises and trains assigned clerical support personnel including work study and temporary employees.## EquipmentKnowledge of use of personal computer, word processing, spreadsheet, and database software. Standard office machines.## Working ConditionsNeeds to be able to successfully perform all required duties. Excellent, professional office environment.## OtherProficiency in the use of English, business math, reading and writing skills. Must have excellent interpersonal, organizational, and verbal skills.## EEO StatementUTRGV is an Affirmative Action/Equal Opportunity Employer that strives to hire without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status. UTRGV takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.## Special Instructions to ApplicantsDear Applicant,Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:*Date of Birth*Social Security Number*Gender*Ethnicity/RacePlease make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission.If you have any questions, please do not hesitate to contact us at (956)665-xxxx and/or careers@utrgv.edu.## Additional InformationUTRGV is a distributed location institution and working location is subject to change based on need.All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.Substitutions to the above requirements must have prior approval from the Chief Human Resources Officer.*Posting Number:* SRGVxxxx*Working Title:* Administrative Associate (UTRGV Employees Only)*Location:* Rio Grande Valley*Department:* Procurement Office*FLSA:* Non-Exempt*Required Education:* High school diploma or GED.*Preferred Education:* Vocational business school or Associate Degree in Office Management or related field*Licenses/Certifications:* None.*Required Experience:* Four (4) years of office administrative experience.*Preferred Experience:* None.*Physical Capabilities:* N/A*Employment Category:* Full-Time*Minimum Salary:* Pending UTRGV Compensation Plan*Posted Salary:* Entry Level*Position Available Date:* 04/08/xxxx*Grant Funded Position:* No*Open Until Filled (overrides close field):* Yes*Review of Candidates Start Date:* 04/13/xxxx
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